We're looking for a Management & Team Assistant

Location: Rotterdam
Start: As soon as possible
Hours: 32–40 per week

CITYFÖRSTER is an international practice for architecture, urbanism, and strategy. From our offices in Rotterdam, Hannover, and Tirana, we work on projects that connect people, places, and ideas — combining design excellence with social and environmental responsibility.

Our team is diverse, collaborative, and curious. We share a belief that good design can make cities more liveable and sustainable — and that running an office well is part of making that vision possible.

Your Role

You are the steady hand that keeps things running smoothly. As Management & Team Assistant, you support our directors and team in their daily work, ensuring structure, flow, and clarity in a lively and international environment.

Your role combines personal assistance, office coordination, and team support — a key position at the heart of the practice.

Your responsibilities include:

• Supporting the management and team with scheduling, correspondence, and travel
• Coordinating meetings, internal communication, and team events
• Managing contracts, invoices, and administrative workflows together with our finance and HR teams
• Welcoming guests and representing CITYFÖRSTER with professionalism and warmth
• Keeping our Rotterdam office organized, well supplied, and running efficiently
• Helping to prepare presentations, project documents, and submissions
• Acting as a first point of contact for the team — balancing structure with approachability

You Bring

• Strong organizational and communication skills
• A proactive and service-minded attitude — you anticipate what's needed before being asked
• Several years of experience as an office manager, executive assistant, or similar role
• Excellent command of Dutch and English; German is a plus
• Good knowledge of MS Office (Word, Excel), The Outlook/Teams eco-system with integrated apps, Simplicate, Twinfield or Exact and ideally also some experience with Adobe Indesign.
• A sense of design and an appreciation for detail and atmosphere
• Calm under pressure, positive by default, and discreet by nature

We Offer

• A central role in a creative, international office
• A close-knit team where your contribution is valued and visible
• The chance to help shape how the office functions and evolves
• A flexible and supportive work culture with room for growth
• A beautiful and inspiring workspace in Rotterdams upcoming Keiledistrict

Interested?

Please send your motivation and CV before December 7th to application@cityfoerster.net, mentioning "Management & Team Assistant" in the subject line.